MCA Constitution

  1. PREAMBLE
    The title of the Association shall be ‘The Middlesex Colts Association’ hereinafter referred as ‘The Association’.
  1. OBJECTS
    1. The object of the Association is the provision of facilities for recreation and other leisure-time occupation in the interests of social welfare for young people up to the age of 18 (hereinafter referred to as ‘young people’) such facilities being provided in order that the conditions of life of the young people may be improved and such facilities being needed by reason of their youth.
    2. In furtherance of the above object the Association shall have the following powers:
      1. To encourage, promote and improve the quality of healthy games played by young people within its constitution areas (as referred to in Article 7) whether within their schools or in clubs or other organisations.
      2. To assist affiliated charitable clubs.
      3. To co-operate with the Middlesex Centenary Youth Trust.
      4. To organise, or provide, or assist in organising or providing instructions in or other facilities for the playing of healthy games for young people in its constituent areas.
      5. To collect, administer, invest and distribute funds and property and generally to do such things as may be necessary in furtherance of its main object.
  1. MEMBERSHIP
    Membership shall be open to any person or organisation wishing to advance the objects of the Association subject to the approval of the County Executive Committee.

    1. Member clubs – Any youth club, youth section of a club, or any like institution who are affiliated to the Middlesex Cricket Board have an open membership policy; are situated within the County of Middlesex as defined by the MCB Articles of Association, or if outside these boundaries, play in a senior competition run by a MCB Member Association; and any school or like institution situated within the boroughs of Middlesex as defined above. All member clubs must have ECB Clubmark (or any recognized successor) accreditation. New member clubs must have begun the process as part of their probationary year and completed accreditation before the MCA accept them as full member clubs. Amendment in place until September 2015 Member clubs already affiliated to the MCA who are not ECB Clubmark accredited, should have begun the process by September 2014 and completed their accreditation by the following September 2015.
    2. Life Members. Those persons whose activities on behalf of the Association are considered by the County Executive Committee as worthy of special recognition.
    3. Colt Members. Those members of member clubs who have not reached the age of eighteen by the first day of September in the relevant financial year of the Association.
  1. FRIENDS OF MCA
    1. Associate Members – those persons who as individuals wish to support the objects of the Association.
    2. Associate Members have no voting powers at the Annual General Meeting.
  1. ANNUAL SUBSCRIPTIONS
    1. The amounts of the annual subscriptions which shall become payable on the 1st April in each year by each Member Club and by each Associate Member shall be such sums as are agreed at the immediately preceding Annual General Meeting.
    2. The County Executive Committee may reduce or waive a subscription in exceptional circumstances.
    3. No subscription shall be payable by Life or Colt Members.
  1. RESIGNATIONS
    Member Clubs and Associate Members may resign from membership by written notice to the County Executive. Such notice must be received no later than 31st March in any year, otherwise the subscription for that year shall remain due.
  1. EXPULSION FROM MEMBERSHIP
    The County Executive committee may terminate the membership of any Member Club or any Associate Member whose annual subscription has not been paid by the 1st September in the current year.
  1. DISCIPLINARY REGULATIONS
    1. The County Executive shall have the power to reprimand, to ban or remove from membership any Member acting in a manner contrary to the ECB Code of Conduct and Spirit of Cricket* or the interests of the MCA. ——- For the purposes of these disciplinary regulations the ‘Member’ shall mean not only Member Clubs but also Club Officials, Colt Members, Associate Members and Life Members (ii) Any alleged breach of paragraph (i) shall be notified in writing to the MCA General Secretary. (ii) Any complaint so initiated must be referred to the Chair of the MCA Cricket Committee. (iv) Upon receipt of such a complaint and as soon as reasonably practically the Chair of the Cricket Committee shall consider the complaint and resolve either to take no action except to record the complaint and notify the club or to refer the matter to the Disciplinary sub-committee, chaired by the Chair of the Cricket Committee, unless he has a vested interest in the incident of complaint.
    2. In the case of a Disciplinary sub-committee hearing, at least seven days notice in writing of the hearing and the offence/s alleged, shall be given to the ‘Member.’
    3. The ‘Member’ shall be entitled to attend the hearing, state their case, and be supported by a friend, and to call witnesses.
    4. The hearing should be conducted by the Disciplinary Sub-committee which shall consist of not less than three persons, none of whom shall be connected with the alleged incident.
    5. The decision of the Disciplinary Sub-committee shall be a majority vote, where necessary the Chairman having the casting vote.
    6. The ‘Member’ has the right to appeal to an Appeals Committee. Notice of appeal setting out the grounds, must be given in writing to the Associations General Secretary within seven days of the decision by the Disciplinary Sub-committee.
    7. If notice of appeal is given the penalty shall not take effect pending the hearing of appeal, which shall take place as soon as is practicable.
    8. The appeal shall be by way of a re-hearing before a different committee. The composition of the committee shall be at the discretion of the Chairman of the County Executive and shall consist of not less than three persons, none of whom shall be connected with the alleged breach. The ‘Member’ shall have the same rights of attendance and representation, and to call witnesses as they had before the Disciplinary Sub-committee.
    9. The Appeals Committee may confirm, vary or reverse the decision of the Disciplinary Sub- committee. The decisions of the Appeals Panel shall be by majority vote, where necessary, the Chairman shall have a casting vote.
    10. The decision of the Appeals Committee or, if no appeal, of the Disciplinary Sub- committee, shall be final and binding.
  1. CONSTITUENT AREAS
    The County Executive will allocate member clubs into Constituent Areas, and can create or amend the membership of the Constituent Areas.
  1. OFFICERS OF THE ASSOCIATION
    The Officers of the Association shall be:-

    • The President
    • Vice Presidents
    • The Chairman and Vice Chairman
    • The General Secretary
    • The Treasurer
  1. COUNTY EXECUTIVE COMMITTEE
    1. The general management of the Association and of its funds shall be vested in the County Executive Committee which shall consist of :-
      1. The Chairman, Vice- Chairman, General Secretary, Treasurer and Membership Secretary.
      2. The Chairman of each Area Executive Committee, or their nominee acting as deputy.
      3. The Chairman of each standing committee or their nominee acting as deputy.
      4. Up to four persons co-opted at the discretion of the County Executive Committee.
    2. The County Executive Committee shall meet no less than four times a year.
    3. The quorum will be no less than one third of its members.
  1. AREA EXECUTIVE COMMITTEE
    1. An Area Executive Committee shall be established for each Constituent Area and shall consist of :-
      1. The Honorary Area Officers, namely the Chairman, vice-Chairman, Secretary and Treasurer.
      2. Such representatives of Member Clubs within the Area, each Member club to have one vote.
      3. The Chairman of each Area sub-committee, or their nominee acting as Deputy.
      4. Up to four persons co-opted at the discretion of the Area Executive Committee.
    2. Each Area Executive Committee shall meet no less than three times a year, one of which is an Annual General Meeting.
  1. SUB –COMMITTEES
    The County and Area Executive Committees may appoint from their own number such sub-committees as they deem necessary from time to time and may co-opt onto a sub-committee any member of the Association. Any sub-committee so appointed shall continue in office until the next Annual General Meeting or Area Annual General Meeting. Such sub-committees shall report back to the County or Area Executive Committee on actions taken under delegated powers.
  1. NOTICE OF COUNTY EXECUTIVE COMMITTEE MEETINGS
    The General Secretary shall ensure that seven clear days notice of a meeting is given to each member.
  1. RELATIONSHIP WITH OTHER ORGANISATIONS
    The Association may be affiliated to, be represented on and maintain liaison with such other charitable organisations and associations as the County Executive may from time to time deem desirable in the furtherance of the objects.
  1. BY-LAWS
    The County Executive shall have the powers to create by-laws relating to the management of the Association, such by-laws being binding upon all members but always providing that no by-law shall be valid if it is inconsistent with the Articles of the Constitution. No by-laws shall continue in force beyond the date of the next Annual General Meeting unless specifically approved thereby.
  1. TRUSTEES
    All property of the Association shall be held in trust for it by such Trustees as the County Executive may from time to time appoint.
  1. FINANCE
    1. The financial year of the Association shall end on the 30th September each year.
    2. All monies received for or on account of the Association shall be paid to the credit of such bank or other accounts in the name of the Association as the County Executive shall direct.
    3. Cheques drawn on the Association’s bank account shall be signed by one of any three members of the County Executive as nominated by the County Executive, up to a figure specified by the County Executive, and two or three signatures over that figure.
    4. Proper books of account of the Associations financial activities shall be kept and accounts prepared at the end of the year which shall be audited by a professional accountant.
  1. NO DIVIDENDS FOR MEMBERS
    No dividend, bonus or other distribution out of its funds shall be made to any Member, Life Member, Associate Member or Colts Member of the Association, save only that trophies may, at the discretion of the County Executive, be awarded in respect of outstanding performances.
  1. GENERAL MEETINGS
    1. The Annual General Meeting shall be held as soon after the end of January as possible. Not less than 14 days notice in writing thereof accompanied by the Agenda shall be sent by the General Secretary to :-
      1. Each Officer of the Association
      2. Each Area Chairman, Vice- Chairman, Secretary and Treasurer
      3. Secretary of each member club
      4. Associate Members
      5. Life Members
    2. Attendance at the Annual General Meeting shall be limited to those persons listed in Article 20 (i) and any other persons invited by the County Executive.
    3. The Chair at the Annual General Meeting shall be taken by the retiring Chairman who shall call upon each appropriate officer of the County Executive to report on the activities for which he has been responsible. The agenda shall then include :-
      1. Consideration of the Annual Report and Accounts of the Association.
      2. Fixing subscription rates for the ensuing year.
      3. Election of – Officers of the Association for the ensuing year.
        Any representative or nominees which the Association has the right to appoint to any other organization. Life Members
      4. Listed in Article 20(i) are those entitled to vote with the exception of Associate Members 20(i) d.
      5. Appointment of Auditor (who shall not be a member of the County Executive or any Area Executive) who shall audit the accounts of the Association for the current year.
      6. Consideration of the programme of activities for the current year.
      7. Any other business of which not less than 14 days notice shall have been given to the General Secretary.
    4. Nominations for all elections held, and notice of any other business to be conducted, at the Annual General Meeting must be given in writing to the General Secretary not less than 7 days beforehand.
    5. An Extraordinary General Meeting with the same persons (mutalis mutandis) entitled or invited to attend as in section 20 shall be called at any time on the instructions of the President or of the Chairman or on the written request (giving at least 42 days notice and stating the reason for calling the meeting to the County Executive) of all Area Chairmen, or of 4 Member Clubs or of 25 Associate or Life Members. It shall be the duty of the General Secretary to convene such a meeting giving 21 days notice to all those entitled to attend.
  1. AMENDMENT OF THE CONSTITUTION
    This Constitution may be amended by two-thirds majority of the members present at an Annual or Special General Meeting, provided that 14 days notice of the proposed amendment has been sent to all members. Provided that no alteration shall be made which will cause the Association to cease to be a charity at law.
  1. DISSOLUTION
    The Association may be dissolved by a resolution passed by a two-thirds majority of those present and voting at a Special General Meeting convened for the purpose of which 21 days notice shall have been given to the members. Such resolution must give instructions for the disposal of any assets held by or in the name of the Association, provided that if any property remains after the satisfaction of all debts and liabilities such property shall not be paid to or distributed among the Members of the Association, but shall be given or transferred to such other Charitable Institution or institutions who have objects similar to some or all of the objects of the Association, as the Association may, with the approval of the Charity Commissioners, determine.
  1. EXPENSES
    Members of the County and Area Executive shall not be remunerated by the Association but shall be reimbursed for their reasonable out-of-pocket expenses properly incurred in advancing the object of the Association.
  1. INTERPRETATION
    In any question of interpretation of the Constitution the decision of the County Executive shall be final.